Adding and editing sessions
This article describes in detail how to add and edit sessions.
Open the session list in the event under > Sessions:
- Click on the
“+ Session” symbol
- You can also create sessions by duplicating one or multiple sessions.
Session setup page
Enter the key data for the session. Please note that some of this data will later be displayed on the website. You will be able to specify which of this data will be displayed when configuring the session calendar.
- The session name entered in the “Session name” field will be taken over into the session-choice menu on the registration form and the session calendar.
- On the registration form, the session-choice menu will always show the “Session name”, start date, start time and “Location name”. You can also enter a custom name in the “Name displayed on form” field for display in the session-choice menu.
- If relevant, you can also enter a maximum number of guests for the sessions in the “Max. guests” field. Once this number has been reached, the relevant session(s) will no longer be available for selection. If there is no limit to the maximum number of guests, you can leave the field empty.
- In the “Restrictions” field, you can select the category to which you want these sessions to be shown.
- You can also enter the date & time in the “End of registration” field after which the session will no longer be available for registration. If there is no deadline for these sessions, you can leave the field empty.
- If you select “Hide” in the “Session” field, this session will no longer be available for selection on the form and will no longer be displayed in the session calendar.
You can also enter deadlines for the entire event under > Settings. Session deadlines only refer to the relevant sessions and define the time after which the sessions will no longer be available for selection. However, they do not impact on the registration form’s behaviour.
- The content entered in the “Description” field will be shown to guests in the session calendar in a pop-up. For ease of readability, we recommend keeping this description as short as possible.
- The “Show in calendar” option allows you to select whether to make sessions available for selection on the form, but to hide them from view in the session calendar.
- If you have entered a number in “Max. guests”, you can use the “Show free quota” option to define whether to show the spaces still available in the session calendar and in the session-choice menu on the form.
- You can optionally select one or several existing categories from the “Categories” field or create a session category by directly entering into the field. When doing so, please do not use any commas and semicolons.
- You can also enter the speaker’s name and URL in the “Speaker name” and “Speaker URL” fields for display in the session calendar.
- You can then use the Date/Time picker to select the session start date in the “Start date” field. and, optionally, a session end date in the “End date” field.
- The “Address” field only needs to be completed if the session address is not the same as the event address. The event address is specified under the > Settings. This field is linked to Google Maps.
- Enter the precise name of the session venue under “Name of location”.
If the session venue address and event address are the same, the precise name entered could, for example, be the name of the meeting room.
- Next, save all of your information by clicking “Save” or “Save & Go to List”.
- The session will now be shown in the session list.
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