Adding fields for selecting sessions and dates to forms

Adding fields for selecting sessions and dates to forms

You can use the “Form fields” tab under “Forms” to add one or several fields for selecting sessions.

Depending on your requirements, you can add sessions to your form in a number of ways:

  1. As a choice of dates if the event is a recurring one.
  2. As a choice of sessions included in the event program that guests can select from.
Session choice menus will only contain the options created under > Sessions.

Adding a choice of dates for registering for a session:

Adding a choice of dates means that a guest will first of all have to select a date on the event website before being able to register for an event. This means that a guest will be registering for one of a number of dates provided for a recurring event (e.g. a roadshow or series of lectures).
  1. Click on the + symbol and then the “Add session choice” button. This option is also always displayed directly at the bottom of the list.



  2. Drag and drop the session choice element right to the top of the list so it forms the first row.
  3. Enter the name for the session choice that you want to be displayed on event website into the “Session choice” field.
  4. Enter “1” into the “Max.” field.
  5. If you want to restrict the choice of sessions being displayed, select a session category.
  6. You can leave the “Display main guest”, “Display additional guest”, “Field width”, “Whole row” and “Condition” fields blank.



Use of sessions for displaying items on an event program: 

This option allows guests to view and select individual sessions from the event program on the registration form. Depending on the settings, guests will be able to select a single or multiple sessions or select sessions by category at different locations in the form.
  1. Click on the + symbol and then the “Add session choice” button. This option is also always displayed directly at the bottom of the list. 
  2. Drag and drop the session choice element to whichever place you prefer in the form (other than the first row).
  3. Enter the name for the session choice that you want to be displayed on event website into the “Session choice” field.
  4. Enter the minimum number of sessions that a guest has to select into the “Min.” field.
  5. Enter the maximum number of sessions that a guest can select into the “Max.” field.
  6. If relevant, select the relevant settings for the “Display main guest”, “Display additional guest” and “Condition” fields. 
  7. The “Field width” and “Whole row” fields do not apply in this case, because a session choice field will always take up the entire width of the form.

You can integrate the session choice fields at multiple points in a form. To limit the sessions being displayed, you have to assign every session to at least one session category (under > Sessions). Next, select a session category on the form for the relevant session choice to restrict the choice of sessions being displayed.

    • Related Articles

    • Adding input and text fields to forms under the “Form fields” tab

      You can add more fields to your forms by using the “Form fields” tab under “Forms”. Adding an existing input field from the database: Click on the  symbol and select “Add field”. This option is also always displayed right at the bottom of the list. ...

    • Using sessions in Invitario

      The “Sessions” tool can be used to create event series’ and session choices as part of a broader event program, and to integrate them at different points of the registration and communication process. Typical uses of sessions You can use sessions in ...

    • Adding and editing sessions

      This article describes in detail how to add and edit sessions. Open the session list in the event under > Sessions: Click on the  “+ Session” symbol You can also create sessions by duplicating one or multiple sessions. Session setup page Enter the ...

    • Configuring form fields in a form under the “Fields” tab

      Configuring form fields in the form under the “Fields” tab Once you have configured the default settings for the registration form under the “Settings” tab, you can use the “Form fields” tab to configure the fields you want to be displayed on the ...

    • Configuring a form: Selecting your default settings under the “Settings” tab

      Selecting your default settings under the “Settings” tab In Invitario, all of forms can be individually configured to meet the requirements of the registration process for your event. These forms can not only be used to record registrations and ...