Duplicate an existing event (Duplicate event)

To create a new event, you can also duplicate an existing event from your account. This will copy all contents and settings – as well as optionally the guests – from the template.

Use duplication for recurring events that have identical or very similar invitation processes. Once an event is set up in Invitario, it can be duplicated and updated with new data with just a few clicks. This is the fastest way to set up an event.

1. Select event

To duplicate an event, go to your Account and click on Events. The duplication icon can be found in the action menu of each event – located on the far right of the event row and symbolized by three dots. The status of the event to be duplicated does not matter.

2. Update data with the help of the Event Wizard

The data of the event to be duplicated will be displayed and can be changed. The event name will automatically be appended with (Copy). If you want to also copy the guests from the template, check the box for Copy guest list for the new event. When copying guests, the registration status and any entries in the event's individual fields will be reset.

3. Complete duplication

Click the Duplicate event button to complete the process. The new event will immediately appear in the event list. You can now open and further edit the event.

Tip for more efficiency: To make working with duplicated events even more efficient, using macros is advisable. For practically all data relevant to an event, you can insert macros (substitution variables) in mailings, forms, and event websites – these replace the hard-coded information such as event name, location, and date. The set macros pull data from the event settings and update automatically with any changes.

This is also true when you duplicate an event and adjust the key data. Using macros ensures that the data is updated everywhere and you do not need to manually update information.

• Related Articles

• Creating a new event in Invitario (Event Wizard)

  Depending on your relevant Invitario package, you will be able to create a single or even multiple new events in your Invitario account. This article explains how to do so. You can manage all of your events from your Event list. This list contains ...

• Adding and editing an event template

  Event templates only need to be set up once and allow you to create a new event with its own custom settings, contents and designs within a matter of minutes. When using an event template to create a new event, all of the template’s relevant ...

• Adding and editing design templates for all of the events listed in your account

  If you want to use a number of different designs for the same event (brands, CIs), you can create them in your account and assign them to existing events, or select them when creating a new event with an event template.   Adding and editing design ...

• Event settings

  This is where you can select the default settings for your event. The data you enter will be displayed in a number of different elements such as the event website and mailings, and can affect the registration process. You can open the event settings ...

• Create an event from event templates

  With Event Templates, you can create a new event with your individual processes, content and designs in just a few minutes. The invitation and registration processes created in the event templates, all content of all mailings and the event website as ...