Import sessions into your event

Import sessions into your event

In the "Sessions" menu, you can bulk upload sessions.

Preparation for the import

For importing sessions into Invitario, only CSV files are supported. Tips for creating import files can be found here.
To convert a file to CSV format, select one of the CSV formats under "Save As" in your open file and save the file again on your computer.

Import the sessions

To start the import process, click on the "Add Session" icon in the "Sessions" menu of the event  and select the "Session Import" option.



Step 1: "Upload"
Drag the import file onto the gray bar "+ Import file (CSV format)" or click on this bar to select the file. 
After a successful upload, you will automatically proceed to the next step.

Step 2: "Format"
In the preview, the first five rows of your import file will be displayed. Here you can check if the columns and special characters are recognized correctly. Then click on the "Next" button.
Troubleshooting:
  1. If the values of the import data are not displayed correctly in columns, change the settings in the "Field Separator" or "Text Separator" drop-down menus.
  2. If special characters (ä, ö, ü, ß, …) are not displayed correctly, change the values in the "Character Set" drop-down menu until the preview displays correct values.
Only click the "Next" button if the preview is displayed correctly, as the import will not be performed otherwise.


Step 3: "Preview"
The expected result, based on your settings, will be displayed before the import process starts.
  1. Errors: Number of erroneous records in the import file (e.g., incorrect date format, session name is empty, etc.). *
  2. Sessions to be added: Number of new sessions to be added.
  3. Sessions to be updated: Number of existing sessions in your event that will be updated. 
Start the import with the "Start Import" button.  “Start Import”. 


* Erroneous records will not be considered during the import. It is recommended to correct erroneous records before completing the import and restart the import. To do this, simply click on the "Sessions" menu. Then you will return to the session list of your event and can start the import again.


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