Integration of an external event website into the invitation process

Integration of an external event website into the invitation process

With Invitario, you can also create your own event website outside of your Invitario account while still taking advantage of a personalized invitation and registration process.

To do this, it is only necessary to send each contact an invitation with a personalized link. A so-called "identifier" is required for personalized links, which, in our case, is the individual access code for each contact in your invitation list.

The recipient's personal access code is inserted into the invitation email using the macro "accessCode," in this case as a parameter in a link to your external event website. Alternatively, you can export the invitation list to retrieve the access codes for all contacts and include them in your own email or postal mailing.


The key is the combination of the parameter and identifier, which is appended to the URL of your external event website: ?accessCode={{guest.accessCode}}. The macro {{guest.accessCode}} is automatically replaced by the access code assigned to each contact in your invitation list. The access code is automatically generated when a contact is created.

How this link should look exactly is determined by the technical contact person of your event website. What matters is that the macro {{guest.accessCode}} transfers the personalized access code in the link from the email to your external event website and, when it comes to registration, is passed back from the event website to Invitario. This allows Invitario to identify the contact based on the individual access code and personalize the registration process or form.

The integration of the registration form can be done either via a link to Invitario (event website limited to the registration form) or using an iFrame:
  1. Integration via link: If you redirect from your event website to the registration form using a link, this link must be created with the access code. The exact link always depends on the event, but the personal access code must always be passed as the parameter "accessCode." Example: https://live.invitario.com/en/my-event/registration/?accessCode=Qgr3bM3V. How the link is constructed before "?accessCode=Qgr3bM3V" depends on the configuration of your event in Invitario.
  1. Integration via iFrame: Learn more about integrating the registration form using iFrame here.


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