Part 1: Welcoming participants to the event with Invitario

Part 1: Welcoming participants to the event with Invitario



The digital check-in of participants at an event is done using the “Invitario Check-in-Tool”. This tool is available as an app (iOS) or as a web version, exclusively for use by authorized personnel.

Using the Check-in Tool:

Step 1: Creating a Check-in Configuration:
  1. Clicking on the menu item > Check-in opens the list view of the check-in configurations.
  2. In a check-in configuration, you define which functions are available in the check-in tool.
  3. You can adjust the existing standard configuration and add additional individual configurations in addition to the standard configuration.
  4. To edit an existing check-in configuration, click on the name or “Edit” in the > Quick Menu.
  5. To create a check-in configuration, click on the “ Check-in Configuration” icon, or duplicate an existing check-in configuration using the > Quick Menu.
  6. Each created configuration generates login data for the “Invitario Check-in-Tool”, which is displayed in a login guide.



Step 2: Using the Login Data at the Event
  1. Click on “Instructions” in the quick menu to access the login data.


  2. To access the login data of all check-in configurations, click the “All Configurations” button.
  3. You can forward login instructions as a link (e.g., to check-in staff), or download and print them as a PDF to have them available at the check-in desk.
  4. In the quick menu, you can also directly open the web version of the “Invitario Check-in-Tool” on the same computer in a new window.

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