The Invitario web check-in at the event

The Invitario web check-in at the event


With the web version of the Invitario check-in tool (short "Web-Checkin"), a digital guest list for recording participants at the event is available on notebooks.

Step 1: Opening the Web-Checkin

  1. On your own notebook: In the Invitario backend in the event by clicking on the menu item > Check-in (START plan) or in the open menu item > Check-in in the quick menu > Web-Checkin
  2. On an external notebook: With the URL https://live.invitario.com/checkin/ and the login code of the login instructions, which you can call up in the event in the menu item > Check-in.

Step 2: Using the Web-Checkin

Search and check in guests by name:
  • Enter the guest's name in the search field.
  • Click on the guest's name in the search result to open the guest's detail view on the right.
  • Click the Check-in button to check in the guest. The button disappears, and the check-in time is displayed in the check-in status.
  • Click the "Reset search" icon on the top right to start a new search.
The search query searches the following fields: first name, last name, company, access code, and individual access code.
If the "Print" function is activated in the check-in configuration, the "Print" button is displayed after check-in, which can trigger the printing of a name tag.
Check in companions:
  1. If the guest has registered for the event with a companion, this is displayed in their detail view.
  2. After checking in the guest, the companion can be called up there, and the companion's detail view is displayed.
  3. Tap the Check-in button to check in the companion.
  4. Repeat the process to check in any further companions.
  5. Companions are displayed directly above or below their respective main guests in the search result.
"Go shows": Add and check in a new guest
  1. To add a new main guest, tap the "(+) Add" icon at the bottom of the search result.
  2. Enter the data in the input window to check in the new guest immediately.
  3. Check the box "Check-in immediately" to check in the participant when creating it.
  4. Confirm the entry with "Save".
To add the guest only and check in later, leave the "Check-in immediately" box inactive.
You can also add and check in new companions by tapping "Add New Companion" in the guest's detail view.

More useful information and settings

  1. Filter guest list: You can filter the guest list in the left sidebar with the "Quick Filters"
  2. Tags: You can also filter and display your guests according to the tags created in the backend under > Segments > Tags.
  3. Print all labels: This function generates a printable file of all name tags in the guest list.


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