Forms & Registration
Creation of a registration form for manual registration of guests by backend users
Creating a Registration Form To register guests who cannot register themselves via the registration form, you can create a custom registration form that only backend users can access. This form can be configured differently from the public ...
Why does the login button say ‘Save’ instead of ‘Login’?
The buttons at the end of the registration form display different labels depending on the participant's registration status: Guest status "unknown": Button label = "Register" Guest status "registered": Button label = "Save" Guest status ...
Can deregistrations also be recorded using the registration form?
Guests can also unregister via the registration form. They will find an "Unregister" button next to the "Register" button. Exceptions: It is set to "Registrations Only" in > Forms > Edit Form > "Settings" tab > Type of Registration. A ticketing ...
How can I turn a ‘closed’ event into an ‘open’ event?
Have you created an event as "closed" using the Event Wizard or duplicated a closed event and now want to change it to an "open" event? Already created "closed" events, where the event website is protected by a login to prevent access by unauthorized ...
How can I place fields directly below each other in the login screen?
To display fields in the registration form directly underneath each other, go to > Forms > Edit > "Fields" tab, click on > More Settings in the desired field row, and select "Full Row".
Are mandatory fields taken into account for the "Immediate registration" function?
To capture event registrations from guests directly in an email, without having to direct the guest to the registration form, the "Direct-Register" function can be integrated as a link or button. You can find the corresponding macro in the mailing ...
Multi-stage registration processes
Create Website To redirect from one form to a second form, you first need a website to embed the desired form. Learn more about creating a website here. Embed Form in Website Using the "Registration Form" content block, embed the second form on the ...
Is it possible to export the personalized login links?
Personalized links cannot be exported directly but can be easily created in the export file using the Excel function "CONCATENATE". To do this, enter the link to the homepage plus "?accessCode=" in one column and concatenate this column with the ...
What file types can be uploaded by guests in forms?
In registration forms, fields of type "Upload" can be included to allow guests to upload files via the event website. The following file formats can be uploaded: - 'gif' - 'jpg' - 'jpeg' - 'png' - 'tiff' - 'xls' - 'xlsx' - 'csv' - 'doc' - 'docx' - ...
Why is the deregistration button not displayed?
The unsubscribe button is displayed in the form if: The unsubscribe option is active in the form > Form > Settings > Type of Registration > Registrations and Unsubscriptions, AND a guest listed in the guest list with A-status "unknown" or ...
Subsequently changing the session selection of a participant
Subsequent Changes to a Participant's Session Selection If you are organizing an event with the 'Sessions' feature, the selection made by the participant during the initial registration can be updated through the following methods: By the Participant ...
Working with referrers to send information with the url
You can use referrers in Invitario to send information with the URL. Use this to capture the source of a new guest created through a registration form. Your guests can have the opportunity to register additional people for the event themselves. This ...
Adding quotas to fields
Adding quotas to fields You can automatically hide fields once a certain number of entries for that field has been reached. To implement this, follow these steps: Create a target group that includes the value of the field with which the quota is to ...
Configure forms for updating data
Configure Forms for Data Update You can configure forms to update guest data. In this configuration, guests can fill in or change fields but will not be registered or deregistered from the event and will not receive a confirmation email. Such forms ...
Link to an empty (non-personalised) registration form
By default, only personalized links (via macros) that link to a pre-filled registration form should be used in emailings. In pre-filled registration forms, the name fields are locked by default to prevent the invited person's data from being ...
Condition fields in the registration form
Conditional Fields The "Condition" function allows you to control the display of fields in forms based on inputs from other fields. For example, you can make the "Room Type" field appear only if the guest has indicated in a previous field that they ...
Dynamic display of form fields
Dynamic Display of Form Fields You can dynamically display form fields, meaning they can be shown or hidden based on previous form fields or the guest's belonging to a target group or an assigned tag. To set this up, follow these steps: Click on ...
Set up confirmation messages in a form in the ‘Confirmations’ tab
Setting Up Confirmation Messages in the "Confirmations" Tab After a successful registration or cancellation, the registration form on the event website is hidden and a confirmation message – the so-called “browser confirmation” – is displayed to the ...
Waiting list
For each event, you can enable the waitlist registration feature. When the registration limit is reached, guests can register for the waitlist. In the backend, guests registered for the waitlist can be confirmed or rejected. Read this article to ...
Adding input and text fields to forms under the “Form fields” tab
You can add more fields to your forms by using the “Form fields” tab under “Forms”. Adding an existing input field from the database: Click on the symbol and select “Add field”. This option is also always displayed right at the bottom of the list. ...
Adding fields for selecting sessions and dates to forms
You can use the “Form fields” tab under “Forms” to add one or several fields for selecting sessions. Depending on your requirements, you can add sessions to your form in a number of ways: As a choice of dates if the event is a recurring one. As a ...
Configuring form fields in a form under the “Fields” tab
Configuring form fields in the form under the “Fields” tab Once you have configured the default settings for the registration form under the “Settings” tab, you can use the “Form fields” tab to configure the fields you want to be displayed on the ...
Configuring a form: Selecting your default settings under the “Settings” tab
Selecting your default settings under the “Settings” tab In Invitario, all of forms can be individually configured to meet the requirements of the registration process for your event. These forms can not only be used to record registrations and ...