Add speakers to an event

Add speakers to an event

Speakers can be added to any event. They appear in the "Speaker" content block on websites and in mailings. They can also be assigned to sessions and automatically listed as speakers in the agenda.

Step 1 - Create speaker as guest

In order to assign a speaker to an event, the speaker must first be created as a guest. 

Option 1 - Speaker does not yet exist as a contact

Go to > Guests and click on the "Add guest" icon,     Go to  > Guests and c lick on the "Add guest" icon , select "Create new guest". Now fill in the desired fields and save your entry. A guest is now created in the guest list and simultaneously created as a contact in the account in > Contacts.

Option 2 - Speaker already exists as a contact

Tip: Before creating a speaker, it is advisable to check whether the speaker already exists as a contact or even as a speaker in the account's contact database. You can find more information about the contact database here.  Find more information about the contact database here.

In > Guests, click the "Add Guest" icon       select "Select from Contact Database". Now select one or more contacts and add them to the event using "Select action" at the bottom of the list.


Once a contact has been assigned as a speaker in an event, all information (picture, social media links) will be saved as well. If you add the contact as a speaker to another event you don't have to enter the already existing data again. After you have added the contact as a guest to the event, you only need to mark the contact as a speaker. Step 2 is therefore not necessary.

Step 2 - Mark guest as speaker

To edit a guest, click on the guest name in > Guests, or click on > Edit in the > Quick menu. You can change the guest date in three tabs.   Learn more about the detailed view of a guest here.




To mark a guest as a speaker, activate "Is speaker at event" in the 3rd tab "Speaker" > insert speaker information > confirm with "Save".

Tip:  It is recommended to prepare all information about the speaker in advance.
  1. Full name
  2. Company
  3. Position
  4. Image [min. 200x200 px]
  5. Social media links (if available)






The information entered here, the image and the social media links will be displayed in the "Speaker" content block on websites and in mailings, depending on the  selected  design.

Step 3 - Insert "Speaker" content block

Guests marked as speakers are automatically inserted into the "Speaker" content block, including their images, social media links, and other information. To learn how to  add and edit content blocks on your websites and in your mailings, click here.



[ Example of a content block ]

Step 4 - Associate speakers with a session

Speakers can be assigned to one or more sessions. Depending on the design, speakers from the agenda are automatically displayed under the session associated with them.    You can learn more about sessions here.

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