This is where you can select the default settings for your event. The data you enter will be displayed in a number of different elements such as the event website and mailings, and can affect the registration process.

Tab: Default settings

1. Event name: Will be used in the “event name” macro and as the heading on the event website.
   
2. Internal name: This name will only be shown in the backend event list. You can use this field if the actual name is extremely long or to gain a better overview of the events displayed under > Account > Events.
   
3. Status: Mailings with a “Set up” status cannot be sent out and their test data cannot be reset. If an event is no longer needed, it’s status should be switched to “Archived”.
   
4. Start date: This is a mandatory field and will be shown to guests in several elements such as the online ticket etc.
   
5. End date: This field is not mandatory. If it is left blank, the optional calendar file in the mailing will automatically show the event as having a duration of one hour.
   
6. Event location address: This field is linked to Google Maps.
   
7. Location name: For entering the exact venue or location name.
   
8. Registration closing date: On expiry of the date entered in the “End of registration”, guests will be shown the message specified in “Notification: registration deactivated” (Notifications” tab) instead of the form.
   
9. Max. guests: If the number of guests specified in the “Max. guests incl. additional guests” field is reached, guests will be shown the message specified in “Notification: event fully booked” (Notifications” tab) instead of the form or, if the waiting list option is active, notified that it is only possible to register for the waiting list (Click here for more information on the waiting list option).
10. Registration form status: If you select “Hide”, guests will be shown the message entered in “Notification: registration deactivated”. If you are using multiple forms, all of these forms will then be deactivated (Notifications” tab).
11. Backend registration form: Defines the form used for registering guests at the backend (Click here for more information).
    

It is also possible to deactivate a specific form at a specific date (“Deadline”) in the relevant form settings (> Form > Edit > Tab: Settings). If you enter both a max. number of guests and registration end date, the value reached first will cause registration to close (number of registrations or date).

Tab: Advanced

1. Preferred language: For defining the language in which the event website will be displayed. This language version will only be shown to guests for which no language has been selected.
   
2. Available languages: For defining the languages to be made available in the language selector on the event website.
   
3. Session categories: Can be used to make the account event calendar only display events belonging to a specific category.
   
4. Show in calendar: For listing the event in the event calendar for the entire account.
   
5. Show free quota: To show the max. number of guests in the event calendar for the entire account.
   
6. Quotas – Voucher Codes:
1. For creating links with a pre-defined guest quota.
   
2. Input format: Number x VoucherCode (e.g.: 10xVIP).
   
3. Every row generates a separate link.
   
4. The links can be displayed by clicking the “Show free quota” button.
   

Tab: Contact

1. Domain: If you would like to use your own domain for the event website, please contact our customer support team.
   
2. URL: The domain & URL are combined to form the URL for the event website (www.domain.com/url-pfad).
   
3. Design: This is the default design for the event website and mailings when using several designs (Click here to learn more about designs).
   
4. Homepage requires login: If this option is active, the event website will be password-protected (Click here for more information about password-protected websites).
   
5. Standard email settings
1. Sender: Email address: Default sender address for all of the event’s mailings.
   
2. Sender: Name: Default plain-text sender name for all of the event’s mailings.
   
3. Reply to: Email address: Default reply-to email address for all of the event’s mailings.
   
4. Reply to: Name: Default reply-to name for all of the event’s mailings.
   
5. Footer: Text shown in the event website and mailings’ footers. The information entered under the “Contact” tab can be embedded in the footer by selecting “Macros - Event”. It is also possible to enter a free text and embed “Dynamic contents” in the footer.
   

Tab: Notifications

1. Notification: registration deactivated: This text will be shown if you select “Hide” under “Registration form”.
   
2. Notification: event fully booked or guest rejected: This text will be shown if the number in the “Max. number of guests incl. additional guests” is reached or if a guest who was rejected after registering for the waiting list returns to the website.
   
3. Notification: registration deactivated: Shown on expiry of the date entered in the “End of registration” field.
   
4. Single-login forms – Notification on repeat access to form: This text will be shown if a single-login form that has already been submitted once is accessed again by a guest. The “Single login” option can be selected in the form under in > Forms > Edit > Settings.
   
5. Online ticket: For entering the text to be shown to guests in the online ticket.
   

1. For activating the waiting list option for the event and configuring it.
   
2. For a detailed description of how to set up and use the waiting list option, click here.
   
   
   
   
   

Tab: Integration

1. Text field for entering an external integration configuration for setting up data exchange with external databases (Link to the API documentation).